The Ebbs and Flows of a Calendar Year

My director sent me the following text yesterday: What. A. Day.  

Do you ever feel that way?  Do you ever go home at the end of the day and just collapse?

We’re approaching the end of the school year, which means our requests for tutoring have increased exponentially.  End-of-grade tests and end-of-course exams are on the horizon.  Between the phone calls, walk-ins, and emails, my director was super busy.  From fielding requests for tutoring, scheduling new students, and enrolling new students, she was absolutely pooped by the end of the day.  

One parent wanted to enroll their child in tutoring to get help before his chemistry test the next morning.  I know we’re good, but do they really think we’re miracle workers???  Then, there was the mom who wanted to leave one of her kids at our center while the other child was in tutoring. She needed to run some errands and assumed that we would be her babysitting service.  Um, no. That’s not how it works.

Oh, and by the way.  My director woke up to no water at home yesterday morning.

It was quite a day.

This got me thinking about the ebbs and flows of operating a tutoring center.  There are slow times, somewhat busy times, busy times, and then the “we’re running at max speed and can’t slow down” busy.

Here’s what a typical school year looks like for us.  August is kind of slow. Most parents don’t feel the need to enroll their children in tutoring until there is actually a problem, or at the least, homework to be completed. About a month later, progress reports come out so we pick up a little steam.  By October, we experience a bubble because of report cards and parent-teacher conferences. The closer we get to the end of the high school semester, the more last-minute exam prep students we get. But then there are also those parents who have to pay for Santa Clause.  It’s not uncommon for us to lose a few kids between Thanksgiving and Christmas.

After Christmas, our high school numbers slack off because the new semester starts.  Come February, things start to pick up a little. Then, a little more in March. And then spring break happens.  It’s as if this week is the signal to parents that the school year is almost over.  All of a sudden, we start running wide open.  And then as soon as end-of-grade and end-of-course testing finishes, we go from 60 to 0 in a blink of an eye.  The summer months are steady but are typically much slower than the rest of the year.

As a tutoring center owner, you have to plan for these ups and downs.  There are months that we blow it out of the water and other months that are just okay when it comes to income and expenses.  You have to be able to plan and budget accordingly.

So, enjoy the ebbs and flows that come with owning a tutoring center.  Personally, I’m thankful for those days that end in “What. A. Day.”

By | 2018-05-24T20:32:09-04:00 April 20th, 2018|Uncategorized|15 Comments


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